Gate Management

Definition:

Gate Management Denotes the Control, monitoring and documentation of all entry and exit processes on a company site or factory location.
It comprises organizational and digital measures to Access, safety and traffic flow to be controlled by vehicles, drivers and visitors.

The central goals are:

• Efficient handling of trucks at factory entrances
• Verification of identity, mandate and security approvals
• Control of access rights and vehicle documentation
• Avoiding traffic jams and incorrect journeys
• Ensuring safety and compliance on factory premises

Gate management is often part of a Yard Management System (YMS) or is via digital gate terminals implemented, guide drivers through the process independently.

_{Sources/further links:
Fraunhofer IML — Gate and yard management in logistics: Logistics planning, research & development - Fraunhofer IML
ECTA — Digitalization and Safe Access in Chemical Logistics: Guidelines | ECTA - European Chemical Transport Association
PwC — Next Generation Gate Control and Automation: Make it happen with PwC}

Gate management challenges:

• ‍Unclear or manual processes: Different processes and paper-based entry checks lead to delays and errors.‍
• Security risks: A lack of identity verification or incomplete documents jeopardize compliance and plant safety.‍
• Lack of transparency: Real-time information about arriving or waiting vehicles is often missing, meaning that resources are not used optimally.‍
• Language barriers when registering drivers: Security or check-in instructions are not understood or misexecuted.‍
• Lack of integration with other systems: Gate data (e.g. arrival, check-in, departure) is not automatically synchronized with TMS, YMS or ERP systems.

_{Sources/further links:
BG Transport — Working safely on factory premises: Home — BG Verkehr
McKinsey — Digital Yard and Gate Transformation 2024: Global Management Consulting | McKinsey & Company
Logistics today — Access control and process digitization in logistics: https://www.logistik-heute.de}

Loady's solution:

Loady enables a digital, standardized and multilingual provision of all gate-related requirements — from security rules to document requirements and access restrictions.
Site operators can precisely determine Which vehicles, PPE, documents or approvals are required for access.

This information is via QR code or system integration (API) directly integrated into the check-in and gate process.
This allows drivers and dispatchers to know in advance What are the requirements at the gate and which steps have to be taken.

In connection with Driver instructions from Loady Can safety-relevant processes (e.g. behavior in a hazardous area, emergency measures, access rules) also be carried out Explain visually and language-neutrally.

The result: shorter waiting times, more security, fewer communication errors and smooth factory access — regardless of language or system landscape.