Check-in process

Definition:

The Check-in process describes the process, the driver and service provider at arriving at a company site, plant or logistics location must go through before they can start their loading or unloading activities.
He serves the safety control, identification and process organization on the factory premises.

Typical steps:

• Registration at the gate or in the digital check-in terminal
• Identification of driver, vehicle and order
• Verification of documents (e.g. freight documents, dangerous goods documents)
• Checking PPE (personal protective equipment) and vehicle condition
• Assignment of a time window, parking space or charging point

The goal is a secure, transparent and efficient access to the site in compliance with all operational and legal requirements.

_{Sources/further links:
DGUV Information 214-017 — Working safely on company premises: German Statutory Accident Insurance - DGUV
ECTA — Driver Safety Guidelines at Loading and Unloading Sites: Guidelines | ECTA - European Chemical Transport Association
Fraunhofer IML — Yard and access management in logistics: Logistics planning, research & development - Fraunhofer IML}

Challenges with check-in processes:

• ‍Inconsistent processes: Each location has its own check-in rules, document requirements, or security requirements.‍
• Language barriers: Drivers from different countries often do not clearly understand safety instructions or signs.‍
• Manual processes: Paper forms, long waiting times, and duplicate data collection are causing delays.‍
• Lack of transparency: Drivers often don't know where to go or what documents are required.‍
• Unclear interfaces between gate, layout and ramp: Information is lost, causing security or operational issues.

_{Sources/further links:
BG Transport — Safety management in transport logistics: Home — BG Verkehr
CEFIC/ECTA — Safe & Efficient Site Entry Procedures: Home - cefic
PwC — Digital Yard and Check-in Transformation Report 2023: Make it happen with PwC}

Loady's solution:

Loady ensures that all location-specific check-in requirements centrally documented and Digitally provided in multiple languages — including safety rules, PPE requirements, document requirements, and navigation instructions.

Drivers receive the information even before arrival via QR code or link, which allows them to prepare correctly.
In combination with the visual, easy-to-understand driver instructions from Loady Will complex content such as security regulations, check-in steps and location rules explained simply and comprehensibly— in image, symbol and text form.

Site operators benefit from consistent, verified and up-to-date check-in data, which can be integrated into gate, yard or security management systems.

The result: faster login, higher security, fewer language barriers and smoother processes for drivers and site personnel.