Avoid mistakes before the truck arrives.
Incidents at gates, ramps or tanks rarely occur spontaneously. In most cases, they are based on missing, unclear or unverified requirements. Digital pre-checks ensure that shipments start under the right conditions — so that they can be handled correctly at the location.
Preliminary checks move error prevention from ongoing operation to a phase in which it can be controlled: before the truck arrives.
Preliminary checks as an operational lever for shippers and locations
Preliminary checks are a central tool for shippers to reliably ensure processing at their own locations and with customers. They ensure that location, product and safety requirements are taken into account before a transport is carried out. For preliminary checks to be effective, these requirements must be provided in a structured manner: to collect the goods at your own location and — depending on the process — for delivery to the customer. Only on this basis can logistics partners check whether transport can be carried out correctly under real conditions. Especially in the case of sensitive product groups such as liquid goods, hazardous substances, food or feed, shippers often also check the requirements of their customers — in order to avoid refusals of acceptance, incorrect deliveries and cost-intensive additional trips.
Preliminary checks as a basis for automated processing
Efficiency is a necessity in logistics. Increasing cost pressure and smaller teams make it impossible to permanently absorb manual rework, inquiries and corrections. Processes must function digitally and consistently.
The decisive step is electronic pre-verification:
Requirements are no longer checked manually or clarified by telephone, but digitally and system-wise — both in the shipper's or location's systems and in the freight forwarding company's planning and scheduling systems.
Only when preliminary checks are carried out electronically on both sides
with the same, tested requirements and without media breaks
A continuous digital process chain is created.
Preliminary checks as a basis for digital collaboration and continuous processes
Effective preliminary checks connect all parties involved throughout the process — shippers provide their requirements in a structured manner, logistics partners check and plan on this basis, and locations can process shipments automatically — this is how digital collaboration is created across company boundaries: not through additional coordination, but through shared, verified information.
Requirements flow from the company into planning
Test results become part of operational processes
Discrepancies are identified early instead of escalated late
How Loady enables effective pre-checks
1. Make requirements visible and verifiable in advance
All location, product and transport-related requirements are available digitally, structured and up-to-date and can be checked before the start of transport.
Clarity in planning and planning instead of escalation on site
Fewer surprises at the gate
Quieter processes at locations
2. Enable digital pre-checks for industrial companies & locations
Based on the data provided, industrial companies and sites can carry out preliminary checks based on rules and systems. The added value of preliminary checks increases when they are carried out on a rule-based and system-side basis — particularly in the systems of industrial companies and sites.
Among other things, the following are tested:
- Opening times, closing days and slot requirements
- Location and safety requirements
- necessary instructions and approvals
- Pre-product or product-specific restrictions
- required documents and process steps (e.g. customs)
Less manual clarification effort at the site
Faster approval of transports
Basis for automated truck handling in the yard
3. Enable digital pre-checks for freight forwarders & dispatching
In parallel, structured preliminary checks at freight forwarders enable correct planning and scheduling right from the start.
Among other things, the following are tested:
- whether the correct vehicle type is being used
- whether necessary equipment is available
- whether driver qualification and requirements match
No wrong vehicles in the planning
Fewer corrections during operation
Better match-making between requirements and performance
4. Mutual use of data for continuous processes
Preliminary checks have the highest effect when not only requirements but also operational data from freight forwarders flow into the location and handling systems of industrial companies and all come together in the yard management system.
These include:
- Vehicle and driver data
- driver qualifications, driving licences, training and instructions
- carried equipment and its status
- existing documents
- Preliminary products and cleanings carried out
Complete, continuous processes
Automated processing without media breaks
Maximum safety and efficiency at sites
EPLR check as a service: Intelligent pre-testing of precursors & cleaning requirements
In liquid-bulk transportation, the review of intermediate products and cleaning requirements is a central part of the preliminary inspection. This is exactly where Loady actively checks — not just providing data. Industrial companies and freight forwarders can check directly in Loady whether a planned transport is permitted:
- Which product is to be transported?
- From which company to which recipient?
- Which intermediate products are permitted for this delivery — and how many must be proven?
This is how the EPLR check works with Loady
- The product to be transported is selected.
- The previously loaded products in the tank, container or vehicle are entered (via an input mask or integrated into a yard management system, for example).
- Loady checks for each intermediate product: whether it is permitted, whether cleaning is required — and if so, which or whether the product is unknown
This review is carried out at product and category level and is based on an intelligent classification within Loady. Dealing with unknown productsIf a pre-product is not yet known in Loady, a workflow starts automatically:
- The responsible contact person for product quality at the manufacturer is involved
- The initial product is checked and either approved or rejected
- The result is permanently stored in the database
As a result, the database is constantly growing — and future tests become faster and more secure. That means:
- Reliable pre-check before planning and departure
- Avoiding incorrect deliveries, contamination and cleaning detours
- High level of safety for sensitive liquid-bulk transportation
- Direct use by shippers, freight forwarders and location
Loady customers confirm
Up to 60% less effort when preparing freight tenders
Significantly shorter lead times in the tender process
Higher offer quality through clear, structured requirements
More flexibility in awarding — even with new or changing carriers
Why this is important right now
Freight markets are more volatile, capacities change faster and tendering cycles are shortening. At the same time, the demand to manage costs transparently and reduce dependencies is increasing.
Companies that set up their freight tenders on a structured, digital data basis gain speed, quality and negotiation leeway. They are more resilient with regard to their logistics partners, who in turn are becoming more competitive — without additional effort in day-to-day business.
Stefanie Kraus
Co-Founder & CEO
If necessary, we can help you calculate the benefit case, which shows the benefits and savings potential of Loady for your company — with a comprehensible method, real figures and a clear ROI assessment for a well-founded decision.
Explore Loady
Industry solutions
Precise delivery processes are crucial in the automotive industry — Loady ensures clear transport requirements and prevents delays.
Whether raw materials, specialty chemicals or distribution - Loady delivers clear transportation requirements and prevents delays.
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In the environment of large construction sites, dynamically adaptable, clear loading and unloading requirements are essential for safety, efficiency and on-time delivery.
With clear loading requirements, route planning and time window management run better - and logistics centers can better calculate when goods arrive and are redistributed.
In particular, liquid transport due to the risk of product contamination — but also deliveries of packaged goods — benefits from clear requirements for safe loading and unloading.
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In industrial production, clear requirements help to reduce loading times and errors, and thus also rework, which ensures the flow of materials and has a positive effect on production and logistics costs.
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In mechanical engineering, Loady supports the mostly time-critical delivery of materials and the delivery of finished goods - often in special sizes with special customer requirements.
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Logistics service providers benefit from clear requirements and reduce waiting and downtime, empty and extra km — they also enable new drivers to be onboarded quickly.
Energy generation, waste incineration and recycling are part of KRITIS, whose requirements Loady sustainably supports, particularly when instructing truck drivers and service providers.
Connect Loady to your business processes
Loady fits directly into existing ERP, TMS, yard, eCommerce, procurement and telematics systems, so that all charging requirements are automatically available in its own corporate and logistics systems.
Support as needed
We'll guide you through the onboarding process and, with introductions and best practices, ensure that your team is quickly trained and can take action. If necessary, we can help you create and update data sets in Loady.
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